Floor Plan Features Built for Events

What Features Does GoodEvent Layout Include?

GoodEvent Layout includes everything needed to create professional event floor plans without design skills. It combines drag-and-drop simplicity with event-specific templates, extensive asset libraries, accurate scaling tools, client collaboration features, and mobile crew access. Event professionals use these features to visualize wedding receptions, marquee layouts, corporate conferences, and venue arrangements in minutes instead of hours.

Every feature works together in a single tool. You start with templates matching your event type, drag furniture and equipment from categorized libraries, position items with automatic scaling, share interactive links with clients for approval, and give crew access on their phones during setup. No separate tools for different tasks—everything happens in one place.

Built specifically for event professionals, not adapted from architecture or interior design. Every feature addresses real problems tent rental companies, wedding venues, and event planners face when creating layouts for clients and crews.

Template Library Features

GoodEvent Layout includes 100+ pre-built templates designed for common event types and venue configurations. Templates eliminate blank-canvas paralysis and provide proven starting points.

Event Type Templates

Start with layouts built for specific events:

Wedding receptions: Multiple configurations for 50, 100, 150, and 200+ guests. Includes top table positioning, guest table arrangements, dance floor placement, bar locations, and cake table positioning. Choose between formal seated dinners, cocktail receptions, or mixed formats.

Corporate conferences: Layouts for theater-style seating, classroom configurations, boardroom setups, exhibition spaces, and networking events. Includes staging, AV positioning, breakout zones, and registration areas.

Festival stages and zones: Multi-area layouts showing main stages, secondary stages, vendor areas, seating zones, facilities, and access routes. Designed for outdoor event coordination.

Outdoor ceremonies: Seating arrangements for weddings, memorial services, and outdoor gatherings. Includes aisle configurations, arch positioning, and witness seating.

Cocktail receptions: Standing layouts with bar clusters, lounge furniture groupings, buffet stations, and circulation spaces. Designed for higher guest counts in smaller spaces.

Gala dinners: Formal seating with stage positioning, awards ceremony setups, charity auction areas, and VIP table placement.

Marquee and Tent Structure Templates

Pre-built layouts for specific structure sizes:

Clearspan marquees: Templates for every common size—9m x 12m, 12m x 18m, 15m x 20m, 15m x 30m, 20m x 30m, and larger configurations. Each shows optimal furniture placement for the structure dimensions.

Frame tents: Various frame tent sizes with furniture arrangements maximizing usable space while accounting for pole positions.

Stretch tents: Layouts showing how furniture works within stretch tent shapes, accounting for organic flowing spaces.

Multiple tent configurations: Templates showing how to connect multiple structures with covered walkways, separate dining and dancing areas, or ceremony and reception combinations.

Why templates matter: Starting with a template saves 15-20 minutes per layout. You're not figuring out optimal table spacing or dance floor positioning—it's already done. Customize to match client requirements instead of building from scratch.

Kirsty, Pembrokeshire Marquee Hire:

"The floor planner tool sold me at the start, but there are so many things that help me keep control of what's going on. This system really has made things run so much more smoothly."

Drag-and-Drop Interface Features

The core design interface eliminates CAD complexity while maintaining professional results.

Asset Placement

Click an item in the library, drag onto your layout, drop where it belongs. No complex commands, no design training required.

One-click complete table settings: Drag a "10-person round table" and it places the table with 10 chairs already positioned. Adjust individual chairs afterward if needed. Saves minutes per table.

Quick duplication: Copy and paste elements to duplicate common setups. Copy one complete table setting, paste nine times for a 100-person wedding. 30 seconds instead of 10 minutes.

Multi-select for bulk moves: Select multiple items, drag them together to reposition entire sections. Client wants tables moved left? Select all, drag once.

Rotation tools: Click and rotate items to match orientation. Bar facing north? Rotate it. Dance floor diagonal? Rotate it. Everything adjustable.

Precision Positioning

Snap-to-grid functionality: Optional grid overlay ensures items align perfectly. Tables line up evenly. Chairs space consistently. Everything looks professional.

Free positioning: Turn off grid for organic arrangements. Perfect for lounge furniture groupings or non-traditional layouts where formal alignment isn't needed.

Distance indicators: See spacing between items as you position them. Verify wheelchair-accessible pathways meet requirements. Check that service routes have adequate clearance.

Layer management: Organize items into layers (structure, furniture, decoration, temporary items). Toggle layers on and off to view different aspects or simplify complex layouts.

Undo/redo unlimited: Made a mistake? Undo it. Changed your mind about the undo? Redo it. Experiment without fear of breaking your layout.

Amy, The Marquee Hire Company:

"The online CAD has literally saved me hours per day... Very user friendly, absolutely love this system."

Asset Library Features

Hundreds of ready-made event assets organized into categories matching how event professionals think.

Furniture Categories

Seating:

• Round tables: 4-person, 6-person, 8-person, 10-person, 12-person
• Rectangular banquet tables: 4ft, 6ft, 8ft lengths
• Square tables: Cocktail and dining sizes
• Chairs: Chiavari, folding, banquet, cross-back, ghost
• Benches and pews for ceremony seating
• Bar stools: Various heights and styles
• Lounge furniture: Sofas, armchairs, ottomans

Tables and surfaces:

• Dining tables in all standard shapes and sizes
• Cocktail tables: High-top and standard height
• Buffet tables and serving stations
• Cake tables and gift tables
• Registration desks and welcome tables
• DJ and band equipment tables

Bars and catering:

• Straight bar units: 4ft, 6ft, 8ft sections
• Curved and circular bars
• Mobile bar carts
• Buffet stations with chafing dishes
• Food truck outlines for outdoor events
• Coffee stations and beverage bars

Event Infrastructure

Structures:

• Clearspan marquees: All standard sizes
• Frame tents: Various configurations
• Stretch tents: Multiple shapes
• Tipis, belle tents, yurts
• Pagodas and gazebos
• Entrance archways and canopies

Staging and presentation:

• Stage platforms: Various sizes and heights
• Risers and multi-level staging
• Catwalk sections
• Podiums and lecterns
• Dance floors: Multiple sizes

AV and technical:

• Projection screens
• LED walls
• Speaker positioning
• Lighting rig placement
• DJ booth and band stage
• Photo booth areas

Decoration and atmosphere:

• Floral centerpiece indicators
• Plant and tree markers
• Decorative elements
• Lighting fixtures
• Specialty features

Facilities:

• Toilet blocks and restroom trailers
• Generator placement
• Storage container positions
• Staff areas
• Security stations

Custom Asset Creation

Don't see your specific equipment? Create custom assets matching your actual inventory:

Upload your own images: Photograph your unique furniture, equipment, or branded items. Upload as assets. Use them across all layouts. Perfect for specialty marquees, branded bars, or unusual furniture.

Save for reuse: Create once, use forever. Build a library matching everything you actually own. Never approximate again.

Share with team: Custom assets available to everyone on your team. Consistent layouts across all staff members.

Sizing accuracy: Set dimensions for custom assets. Ensure they scale correctly relative to other items.

Scaling and Measurement Features

Accuracy matters for professional layouts. Clients need to see realistic spacing. Crew needs correct positioning information.

Automatic Proportional Scaling

Every asset maintains correct proportions relative to others:

Real-world dimensions: A 10-person round table (typically 5ft diameter) appears correctly sized next to an 8ft banquet table. Chairs are proportional to tables. Dance floors are proportional to marquees.

Venue sizing: Set your venue or marquee dimensions. The layout canvas scales automatically. A 15m x 20m marquee displays accurately. Everything placed inside maintains correct scale.

Visual accuracy: Clients see realistic layouts showing actual spatial relationships. No surprises on event day when things "don't fit like the drawing showed."

Measurement Tools

Grid overlay: Toggle measurement grid showing 1m, 2m, or custom intervals. Verify spacing visually without calculating.

Dimension display: Click any item to see its dimensions. Verify table sizes. Check dance floor area. Confirm equipment footprints.

Distance measurement: Click two points to measure distance between them. Verify service pathways, emergency access routes, or wheelchair clearances.

Area calculation: Select a zone to see total area. Calculate capacity for licensing. Verify vendor pitch sizes. Check coverage areas.

Unit switching: Toggle between metric (meters, centimeters) and imperial (feet, inches) instantly. Perfect for international businesses or clients with different preferences.

Megan, Raj Tent Club NZ:

"Our clients love that it's so easy to view quotes and pay invoices. I also love the option to add floor-plans to quotes."

Client Collaboration Features

Layouts aren't just for internal use—they're powerful sales tools and client approval mechanisms.

Sharing and Permissions

Shareable links: Generate unique URLs for each layout. Send to clients via email, text, or embedded in quotes. They click and view—no login required.

Permission levels:

• View-only: Clients and vendors see the layout but can't change it
• Commenter: Can leave feedback and suggestions but can't edit
• Editor: Team members can make changes
• Owner: Full control over layout and permissions

Multiple versions: Create variations for the same event. "Option A" shows formal seating. "Option B" shows cocktail style. Client compares and chooses.

Password protection: Add passwords to sensitive layouts. Only people with the password can access.

Interactive Client Experience

Pan and zoom: Clients explore layouts on phones, tablets, or computers. Zoom in to see table details. Pan across to see the full space.

Device compatibility: Works on any device with a browser. iPhone, Android, iPad, laptop—everyone sees the same layout.

Real-time updates: Make changes while on the phone with clients. They refresh their browser and see updates immediately. "Let's move the dance floor here" results in instant visualization.

Commenting system: Clients click areas and leave comments. "Can we add two more tables here?" "Bar should face the opposite direction." All feedback attached to specific locations.

Approval tracking: See when clients viewed the layout. Track which versions they've seen. Know when they're ready to approve.

Export Options

PDF export: Download high-resolution PDFs for printing or attaching to contracts. Include in proposals. Print for on-site reference.

Image export: Save as PNG or JPG for presentations, social media, or marketing materials. Show potential clients what you can create.

Branded exports: Add your company logo, contact information, and branding to exported layouts. Every layout reinforces your professional image.

Print formatting: Pre-formatted for standard paper sizes (A4, US Letter) or custom dimensions for large-format printing.

QR code generation: Create QR codes linking to layouts. Print on delivery notes or setup instructions. Crew scans and accesses layout instantly.

Jodie, Sami Tipi:

"Thanks to Good Event we can send absolutely stunning quotes and give our customers an unbeatable service."

Crew Access Features

Layouts aren't just for winning bookings—they're essential for correct setup.

Mobile-Friendly Access

No downloads required: Crew opens links on any phone or tablet. No special apps to install. No training on new software.

Responsive design: Layouts automatically adapt to screen size. Readable on small phones. Detailed on tablets. Functional on any device.

Offline viewing: Layouts load once then remain accessible. Works in areas with poor mobile signal (common at outdoor venues).

Pinch to zoom: Crew zooms in to see specific areas in detail. Which direction does the top table face? Zoom in and see.

On-Site Reference

Access during setup: Crew references the layout continuously while positioning items. Compare real space to plan. Verify positioning before committing.

Multiple crew members: Entire setup team accesses the same layout simultaneously. Everyone works from identical information. No conflicting instructions.

Section-specific views: Create zone-specific layouts for large events. Dining area crew sees dining layout. Bar crew sees bar layout. Each team has relevant detail without overwhelming information.

Labels and notes: Add crew-specific instructions visible in the layout. "Client-provided decoration goes here." "Fragile items—handle carefully." "Power connection point."

Photo matching: Take photos during setup and compare to layout. Verify placement matches plan before client arrives.

Color Coding and Visual Customization

Visual clarity helps clients understand layouts and helps crew differentiate areas.

Color Customization

Carpet and flooring colors: Change floor colors to match client choices. Show wood flooring, colored carpet, or dance floor finishes. Visual accuracy helps clients picture the final result.

Furniture colors: Distinguish different table types or seating areas with colors. VIP tables in gold. General seating in silver. Standing areas in bronze.

Zone highlighting: Use background colors to define different areas. Dining zone in one color, dancing zone in another, bar area in a third. Crew instantly understands space division.

Label colors: Customize label text colors for readability or emphasis. Important notes in red. Standard labels in black. Optional items in grey.

Labeling Features

Table numbering: Automatically number tables or manually assign. Table 1, Table 2, or custom names ("Family Table," "Friends Table").

Area labels: Mark zones ("Dining Area," "Dance Floor," "Bar," "Photo Booth," "Entrance"). Helps clients understand flow. Helps crew understand layout organization.

Item descriptions: Add notes to specific items. "Client's own piano," "Elevated platform," "Must be positioned by 2pm."

Dimension labels: Show measurements directly on layouts. "15ft between tables," "20ft dance floor," "8ft pathway."

Collaboration and Team Features

Multiple team members working on layouts without conflicts or confusion.

Real-Time Editing

Concurrent access: Multiple staff members open the same layout simultaneously. See who else is working on it.

Live updates: Changes appear for all users in real-time. One person moves the top table—everyone sees it move.

Conflict prevention: System prevents two people moving the same item simultaneously. Avoids accidental overwrites.

Activity log: See who made what changes and when. Useful for tracking layout evolution or reverting unintended changes.

Version History

Automatic saving: Layouts save continuously. No risk of losing work if browsers close or connections drop.

Version snapshots: System creates checkpoints as you work. "Layout as of 10am Monday," "Layout after client feedback Tuesday."

Rollback capability: Revert to previous versions if needed. Client decides they preferred the original arrangement? Roll back to that version.

Comparison view: Compare two versions side-by-side. See what changed between client review sessions.

Integration Features

GoodEvent Layout works naturally with other GoodEvent tools and workflows.

GoodEvent Business Integration

Link layouts to quotes: Attach floor plans directly to client quotes. They see pricing and layout together. Links naturally with GoodEvent Business quoting features.

Auto-sync with inventory: Items in layouts link to your equipment inventory. System checks availability as you design. Prevents creating layouts using double-booked equipment.

Generate from quotes: Build layouts based on quoted items. Quote includes 10 round tables, 100 chairs, and a dance floor? System can auto-generate a starting layout.

Track which layouts convert: See which layout styles lead to bookings. Refine your templates based on what clients approve.

GoodEvent Maps Integration

Site-to-interior workflow: Use GoodEvent Maps for overall outdoor site planning, then link to detailed interior layouts created in GoodEvent Layout.

Zone linking: Site map shows "Marquee Location." Click through to see detailed interior floor plan. Seamless transition between site-wide and detailed views.

Consistent scale: Maintain consistent measurements between site maps and floor plans. 15m x 20m marquee on site map matches 15m x 20m interior layout canvas.

GoodEvent Docs Integration

Attach to event documents: Include layouts in event briefing documents, crew checklists, and setup instructions.

Reference in forms: Link layouts in site survey forms, health and safety assessments, or client approval documents.

Setup verification: Use layouts as checklists during setup—tick off items as they're positioned correctly.

Getting Started with Layout Features

Start creating professional floor plans immediately:

1. Create free account: Sign up at goodevent.com/layout—no credit card required
2. Choose template: Pick event type matching your needs
3. Drag and customize: Add items from asset library, position and arrange
4. Share with client: Generate link for client approval
5. Give crew access: Share same layout with setup team

Time to value: Create your first wedding reception layout in 15-20 minutes.

Related Resources

Other GoodEvent Layout Features

• Drag-and-Drop Design—Simple interface details
• Furniture Library—Complete asset catalog
• Accurate Scaling—Measurement tools
• Layout Sharing—Client collaboration
• Stock Synchronization—Inventory linking

Layout Use Cases

• Wedding Floor Plans—Reception and ceremony layouts
• Corporate Event Layouts—Conference and exhibition planning
• Venue Floor Planning—Permanent venue layouts

Industry Applications

• Marquee Hire Companies—Tent interior planning
• Wedding Planning—Reception design
• Corporate Events—Conference layouts
• Furniture Rental—Equipment placement

Complementary Tools

• GoodEvent Maps—Outdoor site planning
• GoodEvent Business—Quotes and inventory
• GoodEvent Docs—Setup checklists and forms