All the Features You Need to Ditch the Clipboards

What Are GoodEvent Docs Features?

GoodEvent Docs features give you everything you need to replace paper forms with digital documentation. The custom form builder lets you create any form you need. Pre-built templates for safety checks, contracts, and crew forms get you started in seconds. E-signatures are legally binding and included free. The client portal lets clients view their own documents. Automated reminders chase incomplete forms for you. And secure storage keeps everything backed up and searchable forever.

Event businesses use these features to eliminate paper clipboards, speed up on-site operations, and keep all documentation organized. No separate e-signature subscriptions. No per-form fees. Everything's included.

Why Feature-Complete Matters for Event Businesses

Generic form builders nickel-and-dime you with add-ons. E-signatures cost extra. Templates don't exist. Storage limits force upgrades. Client access requires enterprise plans. By the time you've paid for the features you actually need, you're spending hundreds per month.

GoodEvent Docs includes everything from day one. Build unlimited forms. Collect unlimited e-signatures. Use all templates. Store everything. Give clients portal access. Set up automated reminders. All free. No hidden fees. No feature gates.

Event businesses don't have time to piece together multiple tools or negotiate enterprise contracts. You need forms that work today, not after you've watched training videos and contacted sales. These features work together because they were designed together — specifically for events.

Gemma & Ian, Capital Marquees Essex:

"Easiest software I have ever used! Good Event is quick to respond if any problems arise. 10/10 from me."

Core Features Overview

Custom Form Builder

Build any form with drag-and-drop questions.

The form builder lets you create custom forms for any event documentation need. Drag question types onto the canvas. Add text fields, multiple choice, checkboxes, photo uploads, file attachments, and e-signature boxes. Set questions as required or optional. Add conditional logic so questions appear based on previous answers. Customize colors and branding. Publish and share via link or QR code.

No technical skills required. Build a form in 10 minutes. Make changes anytime. Forms update instantly for everyone using the link.

Question types available:

• Short text (single line)
• Long text (paragraphs)
• Multiple choice (radio buttons)
• Checkboxes (select multiple)
• Dropdown menus
• Photo uploads (document site conditions)
• File attachments (upload documents)
• E-signature boxes (legally binding)
• Date pickers
• Time selectors
• Email fields (with validation)
• Phone number fields
• Number fields (quantities, costs)
• Rating scales (satisfaction, condition)
• Matrix questions (tables of responses)

Advanced features:

• Conditional logic: Show/hide questions based on previous answers
• Required fields: Force completion of critical questions
• Field validation: Ensure data is entered correctly (emails, phone numbers)
• Custom branding: Add your logo and company colors
• Multi-page forms: Break long forms into sections
• Progress indicators: Show completion percentage
• Thank you pages: Custom messages after submission

Use it for:

• Site safety checks with photo evidence
• Risk assessments with conditional questions
• Client briefing forms with file uploads
• Crew equipment handover with signatures
• Delivery notes with photo confirmations
• Training records with compliance tracking
• Vehicle inspection checklists
• Post-event feedback surveys

Learn more about the form builder →

Pre-Built Event Templates

Start with forms designed specifically for events.

Pre-built templates give you ready-made forms for common event tasks. Safety check templates include all HSE-required questions. Delivery note templates capture signatures and photos. Contract templates include standard terms and e-signature boxes. Crew sign-in templates track attendance and timing.

Select a template, customize to match your process, and you're live in 5 minutes. No starting from scratch. No wondering what questions to ask. Templates are based on what hundreds of event businesses actually use.

Available templates:

Safety & Compliance:

• Site safety inspection checklist
• Risk assessment and method statement (RAMS)
• Pre-event safety briefing
• Fire safety and emergency procedures
• First aid and incident reporting
• Vehicle daily inspection checklist
• Equipment safety checks
• Lone worker check-in form

Crew & Operations:

• Crew sign-in and attendance
• Equipment handover and return
• Tool and PPE issue form
• Training completion records
• Competency assessments
• Staff holiday request form
• Absence notification

Client & Delivery:

• Delivery confirmation and handover
• Collection and breakdown notes
• Site condition report
• Damage documentation form
• Client event briefing questionnaire
• Post-event feedback survey
• Event contract with e-signature
• Terms and conditions acceptance

Administrative:

• Supplier information form
• Purchase order request
• Expense claim submission
• Mileage log
• Pre-event checklist
• Post-event debrief

Each template includes:

• Pre-written questions covering common needs
• Proper structure and question flow
• E-signature boxes where appropriate
• Photo upload fields for evidence
• Conditional logic already set up
• Mobile-optimized layout

Customize templates:
Add your logo. Change question wording. Add or remove sections. Adjust branding colors. Templates are starting points, not locked formats. Make them yours.

Browse all templates →

Katherine, Dobsons (NZ):

"I can't believe how we used to operate with spreadsheets and pdfs! There is no way we could of expanded how we have without Good Event!"

E-Signature Collection

Legally binding signatures with full audit trails.

E-signatures are included in every form at no extra cost. Add signature boxes anywhere in your forms. People sign with their finger on mobile or mouse on desktop. Each signature is timestamped, IP-logged, and stored securely. Full audit trails prove when and where documents were signed.

No DocuSign subscription. No per-signature fees. No separate e-signature tool. Everything's built in.

Legal validity:

• Compliant with UK Electronic Communications Act 2000
• Meets US ESIGN Act requirements
• Valid in court as proof of agreement
• Timestamped with date and time
• IP address logged for verification
• Device information captured
• Full audit trail for each signature

Where to use e-signatures:

• Client contracts: Terms and conditions acceptance
• Delivery notes: Proof of delivery confirmation
• Safety briefings: Acknowledgment crew read procedures
• Equipment handover: Confirmation of items received
• Site handover: Client signs off on condition
• Collection notes: Acceptance of breakdown completion
• Risk assessments: Crew acknowledgment they understand risks
• Training records: Certification of completion

How it works:

1. Add e-signature box to any form
2. Set field as required or optional
3. Add custom signature label ("Client signature" or "Crew acceptance")
4. Recipient signs with finger/mouse
5. Signature saved with timestamp and IP
6. Full audit trail viewable by admin

Better than paper signatures:

• Can't be lost or damaged
• Timestamped automatically
• IP address proves location
• Searchable and retrievable instantly
• No scanning or filing
• Accessible from anywhere
• Shareable as PDF with signature embedded

Better than DocuSign:

• No per-signature costs (DocuSign charges per envelope)
• Unlimited signatures included
• Built into forms (not separate tool)
• No separate subscription needed
• Simpler interface for recipients
• Works on any device without app

Learn about e-signature security →

Client Portal Access

Let clients view and complete their own forms.

The client portal gives clients self-service access to their documents. They log in with email (no password required — magic link authentication). View all forms they've submitted. Download PDFs of signed contracts. Complete outstanding forms. Check submission history. All without calling or emailing you.

Reduces "did you get my form?" emails. Clients can self-serve. You save time. They get instant answers.

What clients can do:

• View all their submitted forms
• Download PDFs of completed documents
• See forms awaiting completion
• Complete and sign outstanding forms
• Check submission dates and times
• Access from any device
• Share forms with partners/colleagues

What they can't do:

• View other clients' forms (privacy protected)
• Edit submitted forms (data integrity)
• Delete forms (audit trail preserved)
• Access admin features (security)

Use cases:

• Contract signing: Clients sign booking contracts on their own schedule
• Event briefings: Couples complete wedding questionnaires when convenient
• Final checks: Clients review and approve event details before the day
• Payment confirmations: View invoices and proof of payment
• Documentation access: Download signed contracts for their records

How clients access portal:

1. You send them a portal invitation link
2. They click link and enter email address
3. Receive magic link via email (no password)
4. Click magic link to access portal
5. View all their forms and documents

No usernames. No passwords to remember. No app to download. Just email-based authentication that's secure and simple.

Benefits for your business:

• Fewer "can you resend that?" requests
• Clients can self-serve outside office hours
• Reduces back-and-forth emails
• Professional impression
• Less time spent finding and forwarding documents

Set up client portal access →

Lucy, Lucy's Events (NZ):

"Good Event is VERY easy to use, for both us and our customers. For all staff it is intuitive, simple, live information and looks good."

Automated Reminders

Stop chasing people to complete forms.

Automated reminders follow up on incomplete forms for you. Set reminder schedules when you send a form. People get automatic emails if they haven't completed it. Stop manually tracking who's submitted what. Stop sending chase-up messages. Let the system handle it.

How reminders work:

1. Send form to crew or client
2. Set reminder schedule (e.g., "remind after 24 hours")
3. System tracks completion automatically
4. Sends reminder email if incomplete
5. Stops reminders once form is submitted
6. You see completion status in dashboard

Reminder options:

• One-time reminder: Single follow-up after set time
• Recurring reminders: Daily or weekly until completed
• Deadline reminders: Escalating reminders before due date
• Custom schedules: Set your own reminder timing

Use reminders for:

• Safety briefings: Ensure crew complete before event start
• Client contracts: Chase unsigned agreements
• Pre-event forms: Guarantee information collected in time
• Post-event surveys: Get feedback before memories fade
• Training records: Track outstanding certifications
• Vehicle checks: Remind drivers of daily inspections

Reminder email includes:

• Form name and description
• Submission deadline if set
• Direct link to complete form
• Sender's name and contact
• Option to unsubscribe (required by law)

Dashboard shows:

• Forms sent and completion rate
• Who's completed forms
• Who has outstanding forms
• Reminder history
• Overdue submissions highlighted

Smart reminders:

• Only send to incomplete recipients (completed people don't get nagged)
• Stop automatically once submitted
• Track bounced emails
• Show email open rates
• Flag persistent non-responders

Better than manual chasing:

• You don't forget to follow up
• Consistent timing every time
• No spreadsheet tracking needed
• Works outside office hours
• Professional automated messages
• Frees up your time for actual work

Set up automated reminders →

Secure Document Storage

All forms stored forever. Find anything in seconds.

Secure storage keeps every submitted form backed up in the cloud. Search by client name, date, form type, or content. Download PDFs anytime. Export responses to spreadsheets. Access from anywhere. Never lose a form again.

Storage is encrypted, backed up daily, and accessible only by your team. Meet compliance requirements for document retention. Provide evidence to insurers or licensing authorities instantly.

Storage features:

• Unlimited submissions: No limits on forms or responses
• Automatic backups: Daily backups to multiple locations
• Encrypted storage: Bank-level security (256-bit AES)
• Instant search: Find any form in seconds
• PDF export: Download individual submissions
• CSV export: Bulk export to spreadsheets
• Photo storage: All uploaded images included
• File attachments: Securely store uploaded documents

Search capabilities:

• Search by client/company name
• Filter by date range
• Search by form type
• Find by submission status
• Search within form responses (full-text search)
• Filter by crew member who submitted
• Search by location (if GPS captured)

Compliance benefits:

• Meets UK GDPR requirements
• HSE documentation requirements
• Insurance audit trails
• Licensing authority evidence
• Legal dispute documentation
• ISO compliance records
• Training and certification tracking

Data retention:

• Forms stored indefinitely (unless you delete)
• Audit trails preserved
• Deleted items recoverable for 30 days
• Permanent deletion available for GDPR requests

Access controls:

• Team roles and permissions
• Admin-only access to certain forms
• Client-specific access via portal
• Audit logs of who viewed what
• Two-factor authentication available

Export options:

• Individual PDFs: Download single form submissions with signatures
• Bulk PDFs: Generate multiple forms as PDFs
• CSV/Excel: Export all responses to spreadsheet
• Filtered exports: Only export specific date ranges or form types
• Scheduled exports: Automatic weekly/monthly exports

Integration storage:

• Connect to Google Drive for automatic backup copies
• Sync to Dropbox for team access
• Link to GoodEvent Business for event-specific storage
• Attach to calendar events for easy reference

Learn about storage security →

Barbara, Cotswold Marquees:

"Good Event makes preparing quotes efficient and making changes to an order is quick and reliable."

How Features Work Together

GoodEvent Docs features aren't separate tools — they work together as a complete system.

Example workflow — Client contract:

1. Template: Start with pre-built contract template
2. Form builder: Customize terms specific to your business
3. E-signature: Client signs contract on their phone
4. Reminder: Automated follow-up if not signed in 48 hours
5. Portal: Client accesses signed copy anytime
6. Storage: Contract stored securely with timestamp and IP

Example workflow — Site safety:

1. Template: Use site safety inspection form
2. Form builder: Add site-specific questions and photo uploads
3. QR code: Generate code for crew to scan on-site
4. Photo uploads: Crew document hazards visually
5. E-signature: Site manager signs off on completion
6. Storage: Safety check stored with GPS location and timestamp

Example workflow — Crew handover:

1. Template: Equipment handover checklist
2. Reminder: Remind crew to complete before leaving yard
3. Photo upload: Document equipment condition
4. E-signature: Crew signs acknowledgment of receipt
5. Storage: Handover record with audit trail
6. Portal: Management reviews all handovers in dashboard

Features vs Competitors

GoodEvent Docs vs Jotform

Jotform pricing:

• Free plan: 5 forms, 100 submissions/month
• Bronze: $34/month for unlimited forms
• Silver: $39/month for more features
• Enterprise: Custom pricing

GoodEvent Docs:

• Unlimited forms
• Unlimited submissions
• All features included
• £0/month forever

Feature comparison:

• E-signatures: Jotform charges extra | GoodEvent includes free
• Templates: Jotform has generic templates | GoodEvent has event-specific templates
• Client portal: Jotform enterprise only | GoodEvent included
• Reminders: Jotform limited on free plan | GoodEvent unlimited
• Storage: Jotform caps submissions | GoodEvent unlimited

GoodEvent Docs vs DocuSign

DocuSign pricing:

• Personal: £8/month (5 envelopes/month)
• Standard: £20/month (100 envelopes/month)
• Business Pro: £40/month (unlimited envelopes)

GoodEvent Docs:

• Unlimited e-signatures included
• Built into forms (not separate tool)
• £0/month

Why this matters:
DocuSign only does e-signatures. You still need a separate form builder. And you're paying monthly. GoodEvent includes forms AND e-signatures together. Nothing separate. Nothing extra.

GoodEvent Docs vs Google Forms

Google Forms:

• Free
• Basic question types
• No e-signatures (need Google Workspace paid add-on)
• Limited branding
• No reminders
• No client portal

GoodEvent Docs:

• Free
• Advanced question types
• E-signatures included
• Full branding
• Automated reminders
• Client portal access

Google Forms works for simple surveys. It doesn't work for contracts, compliance documentation, or professional client-facing forms. And it definitely doesn't work for event sites where signatures and photo evidence are essential.

Feature Access & Compatibility

Access from Any Device:

• Works on desktop, laptop, tablet, and mobile phone
• No downloads or installations required
• Opens in web browser on any device
• Always up-to-date automatically
• Responsive design adapts to screen size

Easy Crew Access (No Login Required):

• Share via direct links — crew clicks and form opens instantly
• QR codes — scan with phone camera to open form immediately
• Perfect for temporary staff and on-site workers
• No usernames, passwords, or account creation
• Works for clients, crew, and suppliers equally

Works with other GoodEvent tools:

• GoodEvent Business — Attach forms to bookings and quotes, link contracts to invoices
• GoodEvent Time — Crew complete safety forms when clocking in, link timesheets to form completion
• GoodEvent Maps — Attach site safety forms to site locations, reference forms in site plans
• GoodEvent Layout — Link venue specs and requirements forms to floor plans

Zuzka, Dynamic Stretch Tents:

"The platform is super easy to use. On top of that, Good Event keeps on growing, improving their features, and adding new ones."

Getting Started with GoodEvent Docs Features

Quick start guide:

1. Sign up free — Create account in 30 seconds. Access all features immediately.

2. Browse templates — Select pre-built form or start from scratch with form builder.

3. Customize your form — Add questions, enable e-signatures, upload your logo.

4. Share via link or QR code — Send to crew or clients. Set up automated reminders.

5. Monitor submissions — View responses in real-time. Download PDFs. Export to spreadsheet.

Time to value: 10 minutes from signup to receiving your first form submission.

Anne, Carpe Diem Events:

"Amazing software, we couldn't do our job without Good Event, especially during the busy season! It's been essential to our operations and is constantly evolving."

Related Resources

Individual Feature Pages

• Custom Form Builder — Build any form with drag-and-drop
• Pre-Built Templates — Event-specific form templates
• E-Signature Collection — Legally binding digital signatures
• Client Portal Access — Self-service for clients
• Automated Reminders — Follow up automatically
• Secure Document Storage — Cloud storage and search

Industry Resources

• Marquee Hire Operations — Forms for marquee businesses
• Tent Rental Documentation — US tent rental compliance
• Wedding Planning Forms — Client questionnaires and contracts
• Corporate Event Compliance — Safety and registration
• Equipment Rental Safety — Handover and inspection forms
• Festival Event Documentation — Large-scale compliance

Use Case Guides

• Event Contracts — Digital booking agreements
• Site Briefings — Event day information collection
• Health & Safety Forms — Compliance documentation
• Client Information — Requirement gathering

Complementary Tools

• GoodEvent Business — Quote, invoice, and manage events
• GoodEvent Time — Track crew hours with geofencing
• GoodEvent Maps — Plan sites with Google Maps
• GoodEvent Layout — Design floor plans and layouts