Get Signatures in 2 Taps. No DocuSign Needed.

What Are E-Signatures for Events?

E-signatures are digital signatures captured directly on event forms using a phone, tablet, or computer. Event businesses use them to get instant sign-offs on safety checks, client approvals, crew forms, and vendor agreements. Instead of printing, signing, and scanning documents, signatures happen in 2 taps on any device.

For marquee hire companies, tent rental businesses, and other event suppliers, e-signatures replace the paper trail with timestamped, legally valid digital records. Every signature includes the date, time, and location it was captured—critical for HSE compliance and client approvals.

E-signatures with GoodEvent Docs are included free in every form. No separate subscription. No per-signature fees. Just add a signature field to any form and you are done.

Why Paper Signatures Fail for Event Businesses

Paper signatures create problems that cost time and money:

• Weather damage: Rain-soaked or sun-faded forms become illegible. Signatures blur. Evidence is lost.
• Lost documents: Forms go missing between site and office. No signature means no proof of approval or safety check.
• Admin overload: Printing forms, chasing signatures, scanning documents back in, and filing paper takes hours every week.
• Delayed approvals: Clients take days to print, sign, scan, and email documents. Projects wait.
• No verification: Paper signatures do not prove when or where someone signed. HSE auditors want timestamps.
• Illegible handwriting: Rushed signatures on clipboards are hard to read. Disputes happen.
• Storage nightmares: Filing cabinets full of signed forms. Finding one specific document takes ages.

Event work moves fast. Paper signatures slow everything down. Digital signatures keep pace.

Jodie, Sami Tipi:

"Thanks to Good Event we can send absolutely stunning quotes and give our customers an unbeatable service."

Why GoodEvent E-Signatures Are Different

Most form builders either do not include e-signatures or charge extra for them. GoodEvent Docs was built specifically for the events industry from day one. E-signatures are standard in every form. Free. Forever.

Built for Events, Not Generic Business

Jotform and Typeform are generic form builders. They work for any industry, which means they do not solve event-specific problems. DocuSign is an e-signature tool, not a form builder—you need both tools and pay for both subscriptions.

GoodEvent Docs combines form building and e-signatures in one tool designed for event businesses. Safety checklists, crew sign-ins, client approvals, vendor agreements, and incident reports all include signature capture. No switching between tools.

Works On-Site Where Events Happen

Event work happens outdoors, in marquees, at venues, and on festival sites. Signal is patchy. GoodEvent Docs works on any device via web browser—no download needed. Crew clicks a link or scans a QR code and the form opens instantly.

Signatures work on phones, tablets, and computers. Touch screens or trackpads. Finger or stylus. Whatever crew has on hand works.

No Login Required for Crew or Clients

Send a form link. Recipient clicks it. Form opens. They fill it in and sign. Done. No account needed. No password to remember.

Perfect for:

• Temporary crew who change every event
• Clients who just need to approve one thing
• Vendors completing intake forms
• On-site contractors signing safety briefings

Free with Every Form

GoodEvent Docs is free. E-signatures are included. Create unlimited forms. Collect unlimited signatures. No hidden fees. No per-signature charges.

Compare that to DocuSign at £40+ per month or other e-signature tools with usage limits. With GoodEvent, signature capture is just another form field.

Amy, The Marquee Hire Company:

"Made my life so much easier & it looks great for the customers, very professional! The online CAD has literally saved me hours per day... Very user friendly, absolutely love this system."

How E-Signatures Work in GoodEvent Docs

Capturing signatures takes seconds:

1. Add signature field to form: Drag a signature box into your form builder. Place it wherever sign-off is needed.
2. Set as required or optional: Make signatures mandatory or let some forms be submitted without them.
3. Share form link: Send via email, text, or QR code. Crew or clients click and the form opens.
4. Sign on screen: Draw signature with finger or stylus on phone or tablet. Type name on desktop.
5. Submit form: Signature saves automatically. Form submits. You get instant notification.
6. View signed form: Every signature includes timestamp, GPS location (if enabled), and device details.
7. Download or share: Export signed forms as PDFs or share secure links.

Complete setup in 10 minutes. First signature captured in 2 taps.

E-Signature Capabilities That Save Time

• Multiple signature fields: Add as many signature boxes as needed. Crew member signs. Manager signs. Client signs. All on one form.
• Timestamped records: Every signature automatically records the exact date and time it was captured.
• GPS verification: Optional location stamps prove signatures happened on-site during safety checks.
• Pre-filled information: Automatically include signer name, email, company details from form fields.
• Signature required fields: Set which signatures are mandatory before form can be submitted.
• Legally binding: E-signatures meet UK and international standards for digital agreements.
• Secure storage: All signed forms encrypted and stored in the cloud. Search and retrieve instantly.
• Branded forms: Add your company logo and colors. Signatures appear on professional-looking documents through GoodEvent Docs form branding.
• Mobile-optimized: Touch-friendly signature boxes work perfectly on phone screens.
• Instant notifications: Get alerts when forms are signed. No more wondering if client approved.
• Audit trail: Track who signed what and when. Perfect for HSE compliance and client disputes.
• Export options: Download signed forms as PDFs. Include in project records or send to clients.
• Integration with GoodEvent Business: Link signed client approvals to quotes and bookings automatically.

How Marquee Hire Companies Use E-Signatures

Marquee and tent businesses use e-signatures throughout their workflow:

Safety check sign-offs: Crew completes rigging safety checklist on-site. Foreman signs to confirm checks done. GPS stamp proves it happened at the venue. Timestamp shows exact time. All records ready for HSE audits.

Client approvals: Send branded quote with floor plan. Client reviews layout on their phone. They sign approval directly on the quote. You get instant notification. Job confirmed. No waiting for them to print, sign, scan, and email back.

Crew briefings: Safety briefing form sent to crew via link before event day. They read responsibilities and sign acknowledgment. You see who has signed and who has not. Chase non-responders before event starts.

Delivery confirmations: Driver delivers marquee. Client signs delivery note on driver's tablet. Signature confirms marquee arrived as expected. Prevents disputes later.

Vendor agreements: Subcontractors complete intake form with insurance details and certifications. They e-sign terms and conditions. All documentation secured before they step on-site.

Paul, Monaco Events:

"Now 8 times out of 10 I build quotes with clients whilst on a site visit. Which my clients absolutely love because they are not waiting around for me to email them a price, they receive it instantly."

How Corporate Event Planners Use E-Signatures

Corporate event planners manage multiple stakeholders and strict compliance requirements:

Client sign-offs: Present event plan at meeting. Client reviews. They sign approval on your tablet right there. Project greenlit immediately. Budget confirmed. No delay.

Venue agreements: Venue manager signs access agreement. Confirms load-in times, power availability, and restrictions. Both parties have signed copy instantly.

Vendor confirmations: Caterers, AV suppliers, and decorators all sign delivery confirmations. You track exactly who has completed their part. Nothing gets missed.

Staff acknowledgments: Event staff sign code of conduct and role briefings. Signatures prove everyone understood their responsibilities. Legal protection for your business.

Risk assessments: Health and safety officer reviews site risk assessment. Signs off. Dated proof you completed due diligence before event.

Common E-Signature Mistakes

Event businesses make these mistakes when implementing digital signatures:

1. Using separate e-signature tool: Paying for DocuSign when your form builder should include signatures. Adds cost and complexity. Choose one tool that does both.

2. Requiring account creation: Making crew create accounts just to sign one form. They will not bother. Use shareable links instead.

3. Over-complicating signature fields: Adding too many signature boxes when one or two would work. Keep forms simple.

4. Not using timestamps: Forgetting to enable date and time capture. You need proof of when signatures happened for compliance.

5. Ignoring mobile optimization: Creating signature fields that do not work well on phones. Most signatures happen on mobile devices.

6. No signature placement strategy: Putting signature box at the top instead of the end. People should review content before signing.

7. Skipping GPS stamps: Not capturing location for on-site safety checks. GPS proves signatures happened at the event location.

8. Poor form instructions: Not explaining what they are signing. Clear labels prevent confusion and rejected forms.

Choosing E-Signature Software for Events

Built for Events vs Generic Tools

Generic e-signature platforms like DocuSign, HelloSign, and Adobe Sign were built for office documents—contracts, NDAs, HR paperwork. They work, but they are not optimized for event businesses.

What event businesses specifically need:

• Form builder included: Create custom safety checks, client approvals, and crew forms without separate tools
• Works on-site: Reliable mobile access where signal is poor
• No logins required: Crew and clients sign via links—no accounts needed
• Industry templates: Pre-built forms for rigging checks, electrical safety, fire safety, delivery notes
• GPS timestamps: Prove signatures happened on-site during inspections
• Affordable: Free or low-cost, not enterprise pricing designed for law firms

When choosing e-signature software, ask vendors:

• Do I need a separate form builder or is it included?
• Can crew sign without creating an account?
• Does it work offline on event sites?
• Are there per-signature fees or usage limits?
• Can I capture GPS location stamps?
• Are event-specific templates included?

Red flags to watch for:

• Enterprise pricing (£40+ per month for features you do not need)
• Complex approval workflows designed for corporate procurement
• Required training or onboarding calls
• Per-signature charges that add up fast
• Desktop-only software that does not work on phones

E-Signature Access & Compatibility

Access from Any Device:

• Works on desktop, laptop, tablet, and mobile phone
• No software downloads or installations needed
• Browser-based access via Chrome, Safari, Firefox, Edge
• Always up-to-date automatically

Easy Crew Access (No Login Required):

• Share via direct links—crew clicks and signs instantly
• QR codes—scan to open forms on phones
• Perfect for temporary staff and on-site workers
• Clients complete and sign without creating accounts

Works with Other GoodEvent Tools:

• GoodEvent Business: Link signed client approvals to quotes. Attach signed delivery notes to bookings. Form data syncs to CRM.
• GoodEvent Time: Crew signs in digitally. Signature confirms attendance. Links to timesheet clocking.
• GoodEvent Maps: Attach signed site safety forms to event maps. GPS signatures verify on-site inspections.
• GoodEvent Layout: Clients sign off on floor plans. Approval linked to layout designs.

Becki, South Coast Marquees:

"Good Event has revolutionised the way we work here at South Coast Marquees. It has saved us time, enabled us to respond quickly to prospective clients with a far more professional looking quotation system and therefore won us more business."

Legal Validity of E-Signatures

E-signatures are legally binding in the UK, EU, US, and most countries worldwide.

UK Law: The Electronic Communications Act 2000 and Electronic Signatures Regulations 2002 confirm electronic signatures have the same legal standing as handwritten signatures.

EU Law: The eIDAS Regulation establishes legal framework for electronic signatures across EU member states.

US Law: The ESIGN Act and UETA give electronic signatures legal validity.

What makes an e-signature legally valid:

• Clear intent to sign (clicking a button or drawing signature)
• Consent to do business electronically
• Association with the record (signature linked to specific document)
• Secure storage and audit trail

GoodEvent e-signatures meet all requirements. Every signature includes:

• Timestamp (when signed)
• GPS location (where signed, if enabled)
• IP address (device used)
• Form version (what they signed)
• Signer identifier (name or email)

This audit trail proves authenticity if questioned.

Getting Started with E-Signatures

Start capturing signatures today:

1. Create a GoodEvent Docs account — Free signup takes 30 seconds
2. Choose a template or start blank — Pick from 50+ event forms or build your own
3. Add signature field — Drag signature box into form. Label it clearly.
4. Set as required — Make signature mandatory or optional
5. Share form link — Send via email, text, or QR code
6. Collect signatures — Watch signatures come in with instant notifications
7. View signed forms — Access timestamped records anytime from any device

Time to first signature: 10 minutes.

Ryan, UK Marquee Hire:

"Started using Good Event 2 years ago and it has transformed our business. Logistically it has saved us so much time and money. Super easy to use, full support from the team, very good value for money and endless features to help with the running of our company."

Related Resources

Other GoodEvent Docs Features

• Form Templates — 50+ pre-built event forms
• Offline Forms — Complete forms without signal
• Photo Attachments — Add images to forms
• GPS Timestamps — Location verification

Industry Resources

• Marquee Hire — Digital tools for marquee businesses
• Tent Rental — Software for tent rental companies
• Corporate Event Planning — Tools for corporate planners
• Wedding Planning — Digital forms for wedding coordinators
• Equipment Rental — Forms for equipment hire businesses
• Party Hire — Event hire documentation
• Furniture Rental — Delivery confirmation forms
• Festival Events — Safety compliance forms

Complementary Tools

• GoodEvent Business — Link signatures to quotes and bookings
• GoodEvent Time — Connect sign-ins to timesheets
• GoodEvent Maps — Attach signed forms to site maps