Every Feature You Need. Nothing You Don't.

GoodEvent Time Features Overview

GoodEvent Time includes everything event businesses need to track crew hours accurately, prevent payroll overpayments, and reduce admin time. Every feature was built specifically for event teams who work across multiple sites, start at unpredictable times, and need managers to verify they're actually on-site.

This isn't a generic time tracking system adapted for events. It's purpose-built for marquee hire crews, tent rental installers, furniture delivery drivers, and equipment hire teams who need mobile-first tools that work in muddy fields at 6am.

Geofenced Clock-In

What it does: Creates virtual boundaries around event sites. Crew can only clock in when they're physically within that boundary.

Why it matters: Stops crew from clocking in at home, at the coffee shop, or anywhere except the actual work location. Only on-site time gets tracked and paid.

How it works:

1. Set geofence radius for each site (50m, 100m, 200m—your choice)
2. Crew arrives and opens the app
3. App checks their GPS location
4. If they're within the boundary, clock-in works
5. If they're outside the boundary, clock-in is blocked

Event-specific benefits:

• Works for outdoor sites with no fixed premises
• Handles temporary event locations
• Different radius for different venue types
• Adjustable boundaries for large festival sites
• Multiple zones for multi-area events

Typical savings: 30-60 minutes per crew member per week previously claimed as travel time or early arrival.

Learn more about geofenced clocking →

Selfie Verification

What it does: Requires crew to take a selfie when clocking in. Photo proves who clocked in and when.

Why it matters: Prevents "buddy punching" where one person clocks in for another who's running late. You know exactly who arrived and at what time.

How it works:

1. Crew enters their PIN
2. Phone camera activates
3. They take a selfie
4. System stores photo with timestamp and location
5. They're clocked in

Event-specific benefits:

• Works for temporary staff you don't know well
• No special hardware needed—just phone camera
• Photo stored as proof for disputes
• Takes 2 seconds—doesn't slow anyone down
• Particularly valuable for casual and seasonal crew

Compliance benefit: Digital proof of who was on-site for health and safety records.

Learn more about clocking features →

Fast Rota Builder

What it does: Creates staff schedules in minutes instead of hours spent wrestling with spreadsheets.

Why it matters: Event schedules change constantly. Weather delays installations. Clients move dates. You need to adjust rotas quickly without rebuilding everything.

How it works:

1. Open the rota builder
2. Click the date and time
3. Select crew members to assign
4. Set their roles and rates
5. Publish to their phones

Event-specific benefits:

• Create shifts for specific events and sites
• Assign different rates for install vs breakdown
• Copy recurring patterns for regular events
• See conflicts immediately (someone double-booked)
• Adjust for weather or client changes in seconds

Time saved: Building a week's worth of shifts for 15 crew takes 10-15 minutes instead of 2+ hours.

Learn more about scheduling →

Automated Break Rules

What it does: Enforces legally required breaks automatically based on shift length.

Why it matters: UK Working Time Regulations require specific breaks. Crew often skip breaks to finish faster. You're non-compliant and face legal risks.

How it works:

1. Set break rules once (20 minutes for 6+ hour shifts, 40 minutes for 9+ hour shifts)
2. System tracks shift duration automatically
3. When crew clocks out, system checks if required break was taken
4. If not, system prompts for break time
5. Can't complete clock-out without recording breaks

Event-specific benefits:

• Accounts for the reality that event crews can't break during critical moments
• Flexible timing—crew records when break actually happened
• Automatic calculation means no manual tracking
• Digital records prove compliance during audits

Compliance protection: Built-in enforcement prevents violations that could cost thousands in fines.

Learn more about break management →

Holiday Tracking and Approval

What it does: Crew requests holidays through the app. Managers approve or deny from their phones. System tracks remaining allowance.

Why it matters: Paper holiday requests get lost. Verbal agreements are forgotten. You accidentally book someone who's on holiday.

How it works:

1. Crew requests holiday dates through app
2. Manager gets notification
3. Manager approves or denies with reason
4. System updates crew's remaining allowance
5. Calendar blocks those dates from scheduling

Event-specific benefits:

• Seasonal businesses track holiday years that don't match calendar years
• Part-time crew gets pro-rata calculations automatically
• Can't accidentally schedule someone on approved holiday
• Casual staff sees their entitlement clearly
• Records stored digitally for legal compliance

Admin time saved: Eliminates spreadsheet tracking and manual calendar blocking.

Learn more about holiday tracking →

Real-Time Attendance Dashboard

What it does: Shows exactly who's clocked in right now across all active events.

Why it matters: When you're managing multiple simultaneous events, you need instant visibility. Who's on-site at the Johnson wedding? Who hasn't arrived at the corporate event?

How it works:

1. Open the dashboard
2. See all crew with active shifts
3. Green = clocked in and on-site
4. Red = shift started but not clocked in
5. Grey = scheduled but shift hasn't started
6. Filter by event, site, or crew member

Event-specific benefits:

• View all sites simultaneously during busy weekends
• Spot no-shows immediately
• Make real-time resource decisions
• Check who's on break
• See who's approaching overtime

Typical use case: Operations manager running four Saturday weddings checks dashboard at 8am. Everyone's accounted for except Dave at Site 3. Calls him. Flat tire. Reassigns backup crew immediately instead of discovering the problem hours later.

One-Click Payroll Export

What it does: Exports all approved hours in CSV or Excel format ready for any payroll system.

Why it matters: Manual data entry from timesheets to payroll takes hours and introduces errors. Export eliminates both problems.

How it works:

1. Review and approve timesheets
2. Click export button
3. Choose date range
4. Select format (CSV, Excel)
5. File downloads with all hours, rates, and totals
6. Upload to your payroll system

Event-specific benefits:

• Works with any payroll system or accountant
• Includes overtime and different rates automatically
• Exports break times for compliance records
• No proprietary lock-in
• Your data, your format, your choice

Admin time saved: What took 10+ hours of manual entry now takes 5 minutes.

Learn more about payroll reports →

Offline Capability

What it does: Crew can clock in even when mobile signal is poor. Data stores locally and syncs when connection returns.

Why it matters: Event sites often have terrible mobile signal. Rural venues. Large buildings. Underground spaces. You can't let poor connectivity prevent accurate time tracking.

How it works:

1. Crew attempts clock-in at site with poor signal
2. App detects no connection
3. Records clock-in locally on phone
4. Shows confirmation to crew
5. Syncs to system when signal returns
6. Manager sees the clock-in with correct timestamp

Event-specific benefits:

• Essential for rural wedding venues
• Works in large marquees blocking signal
• Handles festival sites with overloaded networks
• Basement venues and older buildings
• Never lose data due to connectivity

Reliability: Crew never experiences "system is down" blocking their clock-in.

Multiple Pay Rates

What it does: Set different pay rates for different crew members, roles, shifts, or times of day.

Why it matters: Not all crew costs the same. Experienced riggers earn more than junior crew. Weekend rates differ from weekday. Night work commands premiums.

How it works:

1. Set base rate for each crew member
2. Add role-based rates (Rigger: £15/hour, Assistant: £11/hour)
3. Set time multipliers (Weekends: 1.5x, Nights: 2x)
4. System applies correct rate automatically
5. Payroll export includes all calculations

Event-specific benefits:

• Different rates for install vs breakdown
• Higher pay for skilled roles
• Weekend and evening premiums
• Bank holiday rates
• Seasonal rate adjustments

Accuracy: Eliminates manual calculation errors that under or overpay staff.

Overtime Alerts

What it does: Notifies managers when crew approaches or exceeds overtime thresholds.

Why it matters: Overtime costs spiral when you don't catch it early. Alert systems let you make decisions before expensive hours are worked.

How it works:

1. Set overtime threshold (e.g., 40 hours per week)
2. System tracks hours in real-time
3. When crew hits 38 hours, manager gets alert
4. Manager decides: approve overtime or send crew home
5. Track costs before they appear on payroll

Event-specific benefits:

• Different thresholds for different crew
• Weekly or monthly calculations
• Factor in multiple jobs per crew member
• Make informed decisions about costs vs completion
• Budget control during peak season

Cost control: Prevents surprise overtime charges on payroll day.

PIN-Based Access

What it does: Crew uses a simple numeric PIN instead of usernames and passwords.

Why it matters: Temporary and seasonal staff forget complex logins. PIN is simple, fast, and doesn't require account setup complexity.

How it works:

1. Assign each crew member a unique PIN
2. They enter PIN when clocking in
3. Take selfie for verification
4. They're in—no username or password needed

Event-specific benefits:

• Perfect for temporary staff
• No "forgot password" support calls
• Works for people with limited tech experience
• Assign PINs immediately for urgent hires
• No email address required

Simplicity: Reduces barriers for casual crew who might resist complex systems.

Bulk Timesheet Approval

What it does: Approve multiple timesheets with one click instead of reviewing each individually.

Why it matters: When you have 30 crew working varied shifts, reviewing each timesheet individually takes ages.

How it works:

1. Open weekly timesheets
2. Scan for any that look unusual
3. Check those that need attention
4. Select "Approve All" for the rest
5. 30 timesheets approved in 5 minutes

Event-specific benefits:

• Review by exception—only check unusual hours
• Filter by crew, site, or pay rate
• Bulk reject if needed
• Add notes to specific timesheets
• Approve groups by event

Admin time saved: What took an hour now takes under 10 minutes.

Labour vs Revenue Reports

What it does: Compares crew wages against revenue per event to show actual profitability.

Why it matters: You might think an event was profitable until you factor in the actual crew hours worked. Reports show truth.

How it works:

1. System knows hours worked per event
2. Calculates total labour cost (hours × rates)
3. If integrated with GoodEvent Business, pulls event revenue
4. Shows labour cost as percentage of revenue
5. Identifies which event types are truly profitable

Event-specific benefits:

• See which events cost more in labour than expected
• Identify unprofitable event types
• Adjust pricing based on real costs
• Make data-driven decisions about which work to pursue
• Track improvement over time

Business intelligence: Transform from guessing profitability to knowing it.

Learn more about labour vs revenue reports →

Integration with GoodEvent Business

What it does: Connects crew schedules with event bookings and tracks labour costs against specific jobs.

Why it matters: See complete picture—not just hours worked, but which events they worked on and whether those events were profitable.

How it works:

1. Create booking in GoodEvent Business
2. Assign crew to that booking in scheduling
3. Crew clocks in and out as normal
4. Hours automatically associate with the event
5. See labour costs per booking
6. Compare against revenue

Event-specific benefits:

• Track crew costs per event type
• See if small weddings are worth it
• Identify which sites take longer than expected
• Adjust quotes based on real labour data
• Stop losing money on seemingly profitable events

Strategic value: Business decisions based on actual costs, not assumptions.

Multi-Site and Zone Management

What it does: Create separate geofences for different areas of large events or multiple simultaneous sites.

Why it matters: Festival with camping, main stage, and production compound needs separate tracking. Corporate event across three buildings needs zone management.

How it works:

1. Create multiple geofences for one event
2. Name each zone (Main Stage, Catering, Setup)
3. Assign crew to specific zones
4. Track which crew worked which areas
5. Calculate costs per zone

Event-specific benefits:

• Essential for large festivals
• Multi-building corporate events
• Outdoor events with distinct areas
• Track crew movement between zones
• Charge clients accurately for multi-area events

Use case: Festival with five different zones. Track exactly how many crew hours were spent in each area. Bill production costs separately from attendee-facing areas.

Digital Compliance Records

What it does: Stores every clock-in, clock-out, break, and hour worked digitally with timestamps and locations.

Why it matters: Legal disputes require proof. Audits demand records. Compliance checks need documentation. Paper timesheets prove nothing.

How it works:

1. Every action creates timestamped digital record
2. Geolocation data attached to clock-ins
3. Photos stored with verification
4. Break times recorded
5. All data exportable for audits

Event-specific benefits:

• Prove crew was on-site for health and safety
• Document break compliance
• Show working hours for disputes
• Export records for insurance claims
• Maintain audit trail for HMRC

Legal protection: Defendable records if any employment disputes arise.

Getting Started with GoodEvent Time Features

All features included with every account at £3 per employee per month:

1. Add crew—Enter names and assign PINs. Takes 2 minutes per person.

2. Set break rules—Configure once based on UK Working Time Regulations or your policies.

3. Create first rota—Build this week's schedule. Assign crew. Set geofences. Takes 15 minutes.

4. Crew clocks in—They download app or use web version. Enter PIN. Take selfie. Done.

All features work immediately. No tiered pricing. No "upgrade to access this feature." Everything included.

Start using complete time tracking: Start Free Trial

Feature Deep Dives

Explore specific features in detail:

Time Tracking & Clocking

• Geofenced Clocking—Location verification for accurate on-site time
• Clock-In Features—Selfie verification and PIN access

Scheduling & Planning

• Crew Scheduling—Build rotas fast with drag-and-drop
• Break Management—Automate compliance with working time rules
• Holiday Tracking—Digital requests and approval workflow

Payroll & Reporting

• Payroll Export—One-click export to any system
• Labour vs Revenue—See actual event profitability

Use Cases by Team Type

See how different event teams use GoodEvent Time:

• Event Crew Management—Track hours across multiple simultaneous events
• Delivery Teams—Manage drivers across different delivery routes
• Casual Staff—Handle temporary and seasonal workers efficiently

Related Resources

Industry Applications

• Marquee Hire Operations
• Tent Rental Management
  
• Furniture Rental Business
• Equipment Rental
• Festival Events

Complementary Tools

• GoodEvent Business—Connect time tracking to event bookings and profitability
• Crew Scheduling in Business—Assign staff to specific events
• Job Costing—Calculate true event profitability including labour