Drag & Drop Your Event Site in Minutes

What are Event Assets for Site Planning?

Event assets for site planning are pre-designed icons and symbols representing real-world event equipment—marquees, toilets, stages, generators, bars, fencing, and more. They let you drag and drop recognizable shapes directly onto satellite maps to show exactly where each element will be positioned on event day. Event businesses use them to create clear, professional site plans without design software or drawing skills.

When you're planning a festival site or outdoor wedding, your crew needs to know where the main stage goes, where toilets should be positioned, and how far generators are from power-hungry equipment. Traditional CAD software requires hours of training and expensive licenses. Generic design tools don't have the specific shapes event planners need.

GoodEvent Maps gives you an instant library of event-specific assets built for the events industry from day one. No drawing. No design skills. Just drag what you need onto the real map and you're done.

Why GoodEvent Event Assets are Different

AutoCAD requires professional training and costs thousands per year. Cvent and Social Tables are enterprise-priced for large venues and conference centers. SketchUp is for 3D modeling, not quick event planning. None were built for outdoor event sites on real terrain.

Built for events from day one means our asset library reflects what event businesses actually need:

• Event-specific icons ready to use: Marquees, stretch tents, tipis, pole tents, frame tents, clearspan structures, pagodas, gazebos, toilets, urinals, generators, stages, bars, fencing, entry arches, food trucks, vendor pitches, seating areas, parking zones, medical tents, security points, lighting towers, water stations, waste bins—everything you place on event sites
• Recognizable symbols crews understand: Universal iconography means your install team knows exactly what they're looking at without legends or keys
• Sized to scale automatically: Icons resize to match real-world dimensions—a 12m x 6m marquee looks accurate next to a 3m x 3m gazebo
• Color-coded for clarity: Change icon colors to distinguish zones, phases, or equipment types at a glance
• Custom asset upload: Add your own branded equipment if the library doesn't have it
• Easy crew access: Share maps via link—crew opens on phone and sees clearly marked positions
• Mobile-ready: Place assets from your phone or tablet, not just desktop

Jodie, Sami Tipi:

"Thanks to GoodEvent we can send absolutely stunning maps and give our customers an unbeatable service."

Generic design software might have basic shapes, but they don't understand event terminology or requirements. With GoodEvent Maps, every asset in the library was designed specifically for event site planning.

Why Hand-Drawn Site Plans Fail for Event Businesses

Hand-drawn plans seem quick until you need to make changes or share them professionally. Here's where they fall apart:

• Unclear symbols: Your squiggle for "generator" looks like someone else's symbol for "storage tent"
• Not to scale: Eyeballing distances leads to equipment that doesn't fit or spacing that's dangerously tight
• Unprofessional appearance: Sketches don't win client confidence or satisfy council permit applications
• Can't update easily: Client changes one thing and you're redrawing the entire site plan
• No terrain context: Your sketch shows where things go but not what slopes, trees, or buildings are in the way

Amy, The Marquee Hire Company:

"Made my life so much easier & it looks great for the customers, very professional! The online CAD has literally saved me hours per day... Very user friendly, absolutely love this system."

For a major festival site planning project with multiple stages, vendor areas, and public facilities, professional mapping with clear event assets isn't just nice to have—it's essential for safety, licensing, and execution.

How Event Assets Work

Here's how event planners use GoodEvent Maps to build site plans with event-specific assets:

1. Open your event location: Search for the venue or outdoor site on Google Maps → Satellite view shows real terrain
2. Browse the asset library: Click the assets panel → See categorized icons (structures, facilities, infrastructure, furniture)
3. Drag assets onto map: Select marquee icon → Drag onto exact position → Release to place
4. Resize to scale: Click asset → Adjust dimensions to match real equipment (12m x 6m marquee, 20ft stage, etc.)
5. Rotate for orientation: Spin asset to face correct direction → Entrances point toward access routes
6. Color-code elements: Change icon colors → Blue for customer areas, red for back-of-house, green for facilities
7. Add labels: Click to add text → "Main Stage", "VIP Bar", "Site Office" for clarity
8. Duplicate common items: Place one toilet block → Copy and paste for additional units → Consistent sizing
9. Share with team: Generate link → Crew, clients, and vendors all see the same professional map

Complete first site plan in 15 minutes. Most event maps built in under an hour.

Event Asset Categories That Cover Every Event Element

Structures & Tents

• Marquees & tents: Frame tents, clearspan marquees, pole tents, stretch tents, tipis, belle tents, yurts, sail tents, pagodas, gazebos in all standard sizes
• Stages & platforms: Main stages, DJ booths, performance platforms, catwalks, raised areas
• Temporary buildings: Site offices, production cabins, crew rest areas, green rooms, storage containers
• Vendor structures: Food stalls, market stalls, exhibition booths, pop-up shops

Facilities & Infrastructure

• Toilets & sanitation: Portable toilet blocks, luxury toilet trailers, urinals, accessible facilities, hand-wash stations
• Power & utilities: Generators, distribution boards, lighting towers, water points, drainage
• Barriers & fencing: Crowd barriers, Heras fencing, perimeter fencing, gates, entry arches
• Safety equipment: First aid tents, fire points, emergency assembly areas, security checkpoints

Furniture & Equipment

• Seating: Chair layouts, bench seating, bleacher stands, picnic tables, lounge areas
• Tables: Dining tables, cocktail tables, trestle tables, buffet stations, bar counters
• Bars & catering: Mobile bars, food trucks, catering tents, serving stations, drinks stations
• Décor & features: Trees, plants, feature installations, signage positions, branding zones

Site Logistics

• Access & parking: Vehicle gates, delivery routes, loading zones, parking areas, disabled bays
• Waste management: Bin stations, recycling points, waste collection areas
• Signage & wayfinding: Directional signs, information points, emergency exit markers
• Custom assets: Upload your own equipment icons for branded items or specialist kit

Rachel & Seb, Silverback Stretch Tents:

"We've been using GoodEvent for almost 6 months now, and we can honestly say we don't know how we coped without it before."

How Festival Organizers Use Event Assets

Festival organizers managing multi-stage outdoor events use event assets to map entire sites with precision.

Example workflow:

• Open festival grounds location in satellite view—see trees, slopes, existing buildings
• Drag main stage icon to optimal position—facing away from residential areas
• Place secondary stages at appropriate distances—avoid sound bleed between stages
• Drop toilet blocks every 50 meters around public areas—calculate numbers for crowd size
• Position bars and food vendors along natural pedestrian flow routes
• Add fencing to define crowd areas, backstage zones, and VIP sections
• Place generators near power-hungry stages—show cable runs to distribution points
• Mark emergency vehicle access routes—ensure ambulances can reach all zones
• Color-code zones: blue for public, red for backstage, green for facilities, yellow for vendors
• Share map with all vendors showing their exact pitch locations

Time saved: No more explaining "near the big tree by the slope"—everyone sees exact positions on real terrain.

Becki, South Coast Marquees:

"GoodEvent has revolutionised the way we work here at South Coast Marquees. It's saved us time, enabled us to respond quickly to prospective clients with a far more professional looking quotation system and therefore won us more business."

How Marquee Companies Use Event Assets

Marquee hire companies planning wedding sites use assets to show clients exactly how their day will look.

Example workflow:

• Find wedding venue in countryside—satellite view shows lawn, car park, existing buildings
• Drag 15m x 30m clearspan marquee onto lawn area—position away from overhanging trees
• Add smaller 6m x 6m tent for bar area—connect to main marquee with walkway
• Place toilet trailer near marquee entrance—accessible but discrete
• Drop generator icon 20 meters from marquee—far enough to avoid noise during speeches
• Add parking area symbols showing where guests will park
• Mark delivery access route for lorries—ensure vehicles can turn around
• Color marquee interior zones: ceremony area in white, dining in blue, dance floor in purple
• Include floor plan link showing table layouts inside marquee
• Share map with bride and groom via link—they explore on phones and approve

Time saved: Client sees professional site plan in quote—books immediately instead of requesting CAD drawings.

Megan, Raj Tent Club NZ:

"Our switch to GoodEvent just over a year ago has been a game-changer. Quicker and more accurate quotes and bookings. Our clients love that it's so easy to view quotes and pay invoices. I also love the option to add floor-plans to quotes."

Common Event Asset Mistakes

1. Using generic shapes instead of event-specific icons: Rectangles and circles don't communicate what equipment actually is—use recognizable symbols crews understand instantly
2. Not sizing assets to scale: Placing a tent icon without checking real dimensions leads to spacing errors and equipment that doesn't fit
3. Ignoring terrain when placing assets: Satellite view shows slopes and obstacles—use this context to position generators uphill from stages or avoid placing tents under trees
4. Overcomplicating with too many asset types: Keep it simple—use consistent iconography rather than five different toilet symbols
5. Forgetting to color-code zones: Maps with all identical colors are hard to read quickly—use colors to show phases, ownership, or function
6. Not labeling key assets: Even with recognizable icons, labels like "Main Stage" or "VIP Bar" add clarity
7. Creating maps desktop-only: Your crew needs to see the map on-site on their phones—ensure assets are clear on mobile screens

Choosing Event Mapping Software

Built for Events vs Generic Design Tools

Most design software was built for architects, graphic designers, or general diagramming. Event businesses need purpose-built capabilities:

What to look for in event-specific asset libraries:

• Pre-made icons for marquees, tents, stages, toilets, generators, and all standard event equipment
• Assets sized accurately to real-world dimensions (not just generic shapes)
• Outdoor event infrastructure (fencing, barriers, lighting towers, waste bins)
• Festival-specific elements (multiple stages, vendor pitches, camping zones)
• Easily customizable icons (colors, sizes, rotation, labels)
• Mobile-optimized display so crew can view maps on phones on-site

Questions to ask vendors:

• Does your library include event-specific tent and marquee types?
• Can I resize assets to match my actual equipment dimensions?
• Will my crew be able to identify assets clearly on their phones?
• Can I upload custom icons for branded or specialist equipment?
• Do assets automatically scale on satellite maps?

Red flags:

• Generic design software with only basic shapes (squares, circles, lines)
• CAD software requiring professional training to use effectively
• Enterprise tools priced for conference venues not outdoor events
• No pre-made event assets—you have to draw everything from scratch
• Desktop-only software crew can't access on-site

Event-specific matters because your planning challenges are unique. Generic CAD assumes you're designing buildings. Event mapping software understands you're planning temporary outdoor sites on real terrain.

Event Assets Access & Compatibility

Access from Any Device:

• Works on desktop, laptop, tablet, and mobile phone
• No downloads or installations required
• Always up-to-date automatically

Easy Crew Access (No Login Required):

• Share via direct links—crew clicks and sees the map instantly
• QR codes—print on delivery notes, scan to open site plan
• Perfect for temporary event staff who need quick reference

Google Maps:
All assets placed directly onto Google Maps integration:

• Real satellite imagery shows actual terrain and obstacles
• Accurate distances and measurements built-in
• Street view for ground-level perspective of site
• Delivery route planning from depot to event site
• Automatic driving directions for crew and vendors

Works with other GoodEvent tools:

• GoodEvent Layout—Create detailed floor plans inside marquees and tents positioned on your site map
• GoodEvent Business—Link site maps to quotes and show clients visual plans
• GoodEvent Docs—Attach site maps to safety documentation and crew briefings
• GoodEvent Time—Show crew which zones they're working in on event day

Getting Started with Event Assets

1. Create your first map—Search for your event location on Google Maps
2. Browse the asset library—Explore categorized icons by type
3. Drag and drop assets—Place tents, toilets, stages exactly where they'll go
4. Resize and label—Match real dimensions and add clear labels
5. Share with your team—Generate link for crew, clients, and vendors

Time to value: 10 minutes to first professional site plan.

Related Resources

Other GoodEvent Maps Features

• Site Planning—Plan entire event sites on real maps
• Google Maps Integration—Build on satellite imagery with terrain context
• Delivery Routes—Plan logistics from depot to site
• Shareable Maps—Send maps to anyone via link
• Printable Site Plans—Export professional PDFs

Industry Resources

• Festival Events—Large-scale outdoor event planning
• Marquee Hire—UK wedding and event sites
• Tent Rental—US outdoor event solutions
• Corporate Event Planning—Business event site management
• Wedding Planning—Ceremony and reception layouts
• Equipment Rental—Furniture and infrastructure positioning

Complementary Tools

• GoodEvent Layout—Design indoor floor plans for tents and venues
• GoodEvent Business—Add site maps to client quotes
• GoodEvent Docs—Create site safety checklists