Send Quotes That Look Worth Booking

Why Quote Presentation Matters

You quote a 12m x 18m marquee for a July wedding. Your equipment is pristine. Your crew is experienced. Your setup is flawless. You're confident you'll deliver an amazing event.

You email a Word document quote. Black text on white background. Line items listed. No photos. No visual context. Client opens it on her iPhone. The formatting breaks. Text overlaps. She can't zoom properly.

Your competitor quotes the same weekend. Their quote opens like a website. Beautiful photos of their marquees at actual weddings. Interactive floor plan showing where tables go. "Book Now" button that works on mobile. She books them.

Your service was better. Their quote looked better. She chose them.

Presentation matters. In today's market, clients expect professional digital experiences. Your quotes should reflect the quality of your work.

What Makes Quotes Professional

Interactive Online Experience

GoodEvent Business creates quotes that work like modern websites. Clients click a link. Quote opens in their browser. Works on desktop, tablet, or phone. No downloads. No broken formatting. Just beautiful presentation.

Client wants to see what your Chiavari chairs look like? Click the image icon. Photos appear. Multiple angles. Styled at real events. They visualize exactly what they're booking.

No more "can you send photos of the chairs?" emails. Everything is in the quote.

Jodie, Sami Tipi:

"Thanks to Good Event we can send absolutely stunning quotes and give our customers an unbeatable service."

Beautiful Imagery

Your marquees look amazing at events. Your quotes should show that.

Upload high-quality photos of your equipment. Marquees at golden hour. Furniture styled for weddings. Lighting creating ambiance. Every item in your quote can include multiple photos.

Clients browse your equipment like shopping online. They see quality before they book. Professional photography sells professional service.

Darren, My Tipi:

"Customers can click on images to see what stock items look like, rather than emailing me for pictures!"

Integrated Floor Plans

Clients struggle to visualize layouts from text descriptions. "Long tables for 80 guests" doesn't tell them how the space actually works.

Include floor plans directly in quotes. Drag and drop furniture in the layout tool. Export as image. Add to quote automatically.

Clients see exactly what they're booking. Where tables go. How guest flow works. Where the dance floor sits. Visual clarity prevents confusion and builds confidence.

Megan, Raj Tent Club NZ:

"Our switch to Good Event just over a year ago has been a game-changer. Quicker and more accurate quotes and bookings. Our clients love that it's so easy to view quotes and pay invoices. I also love the option to add floor-plans to quotes."

Mobile-First Design

Most clients first view your quote on their phone. Not their laptop. Their phone while sitting on the sofa discussing the wedding with their partner.

GoodEvent quotes work perfectly on mobile. Text sizes correctly. Images display properly. Navigation is intuitive. Buttons are tap-sized. Everything works as expected.

Your clients expect mobile-friendly experiences everywhere. Your quotes deliver that.

Custom Branding

Every marquee company has different brand identity. Your quotes should reflect yours.

GoodEvent designers create custom quote templates around your brand. Your colours. Your logo. Your photography style. Your terminology.

Quotes look like they belong to your company. Not generic templates everyone else uses.

Amy, The Marquee Hire Company:

"Made my life so much easier & it looks great for the customers, very professional! The online CAD has literally saved me hours per day... Very user friendly, absolutely love this system."

Features That Convert Browsers to Bookers

Instant Booking Buttons

Modern clients want to book immediately when they decide. Not email back and forth. Not wait for you to send an invoice. Book now.

"Book This Quote" buttons sit prominently in quotes. Client clicks. Enters payment details. Pays deposit. Booking confirmed.

They're excited about their event. Capture that excitement immediately with friction-free booking.

Rhys & Tedd, Alpha Hire:

"Today I had 3 site visits. During each site visit, I used my phone to make changes to the customer's quote. In minutes the quote was perfect for their event and all 3 customers paid the deposit there and then! Before Good Event it could take us days or weeks to get clients to pay after their site visit."

Three deposits in one day. During site visits. Because the quotes worked on mobile and included instant payment.

Real-Time Quote Updates

You're at a site visit. Client wants to add lounge furniture. Maybe change the marquee size. See different options.

Old way: "I'll email you an updated quote tomorrow." Tomorrow their excitement cools. They're comparing you to two other suppliers.

New way: Update the quote on your phone while sitting with them. They see changes instantly. New total. New layout. Updated immediately.

Close deals faster when you remove all friction.

Paul, Monaco Events:

"Now 8 times out of 10 I build quotes with clients whilst on a site visit. Which my clients absolutely love because they are not waiting around for me to email them a price, they receive it instantly."

Client Portal Access

Clients log into their personal portal. All quotes in one place. Previous versions available. Payment status visible. Communication history stored.

They share portal access with their partner. Their wedding planner. Their parents. Everyone sees the same information. No forwarding PDFs. No version confusion.

Professional coordination impresses clients.

Guys, Vibert Marquees:

"Feedback from clients has been positive, with clients stating they love being able to see the images/plans and quotes all in one place and to be able to share this with their partners/family via the portal."

Terms and Conditions Integration

Terms and conditions must be clear and accessible. But they shouldn't clutter the quote.

T&Cs sit in their own section. Expandable when client wants to read them. Acknowledged with checkbox before booking. Legally binding electronic acceptance.

Professional, clear, enforceable.

Building Quotes Quickly

Template-Based Starting Points

Don't build every quote from scratch. Create templates for common packages.

"Standard 12m x 18m Wedding Package" template includes marquee, standard furniture, lighting, and typical setup. Start with template. Customize for client. Send in minutes.

Speed matters when competing for bookings.

Leanne, Accasion Marquees:

"Personally, I have been working with Good Event for just over 12 months and find the program easy to use and extremely effective. Customers love how they can view the quotes and keep updated with changes they make. The turn around on quotes is so much quicker and accurate."

Stock Availability Built-In

While building quotes, system shows stock availability. Green indicators for available equipment. Warnings for limited stock. Red flags for unavailable items.

Never quote equipment you don't have. Build accurate quotes confidently.

Automatic Calculations

Add items to quote. Pricing calculates automatically. Subtotals. VAT. Delivery charges if applicable. Final total.

No manual calculator work. No spreadsheet formulas. No pricing errors. Just accurate quotes every time.

Quote Versions and Revisions

Client wants to see options? Create multiple quote versions. Basic package. Standard package. Premium package.

They compare options easily. See exactly what changes between versions. Choose what fits their budget and vision.

All versions saved. Full history maintained. Professional options presentation.

Speed Wins Bookings

Quote in Minutes, Not Days

Event happens in four months. Bride inquires via your website Monday morning. You're at a job site. You check the inquiry on your phone.

You build the quote in GoodEvent Business. On your phone. Between marquee inspections. Takes 15 minutes. Send it before lunch.

She receives it while still researching suppliers. Opens it. Loves it. Books that afternoon.

Your competitor sees her inquiry Tuesday morning. Quotes Wednesday. Too late. You're already booked.

Real case study: North Down Marquees
A marquee hire company received an inquiry for a high-end wedding while the owner was conducting a site visit elsewhere. She built and sent a complete quote — including images and floor plan — before leaving the client's driveway. The quote arrived in the prospect's inbox before competitors had left their offices. Result: Won the contract because of response speed.

Speed matters more than people think.

Mobile Quoting Changes Everything

You're not tied to your desk. Quote from anywhere.

Between deliveries. During site visits. From home in the evening. Waiting for the kettle. Wherever you have phone signal.

Competitors still working 9-5 office hours. You're quoting while they're closed. You win bookings they never had a chance at.

First Response Often Wins

When client receives three quotes:

• First quote (yours): Opens Monday afternoon, looks professional, books immediately
• Second quote: Arrives Tuesday, looks okay, but they've already decided
• Third quote: Arrives Wednesday, never gets properly reviewed

Being first with a professional quote wins more bookings than being third with a slightly better price.

Real Example: Quote Presentation Winning Business

Two marquee companies quote the same wedding. Similar equipment. Similar pricing. Similar experience.

Company A approach:

• Receives inquiry Monday morning
• Creates quote in Word
• Emails PDF Tuesday afternoon
• Quote lists: "12m x 18m clearspan marquee, 10 round tables, 80 Chiavari chairs, ivory lining, chandelier lighting"
• No photos
• Client opens on phone, formatting broken
• Client emails: "Can you send photos of the chairs and chandelier?"
• Company A responds Wednesday with photos attached

Company B approach (using GoodEvent Business):

• Receives inquiry Monday morning
• Creates quote on phone during site visit
• Sends interactive quote Monday lunch
• Quote includes:
  • Beautiful photos of marquee at similar wedding
  • Clickable images of Chiavari chairs (multiple angles)
  • Chandelier photos showing actual lighting effect
  • Floor plan showing table layout
  • "Book Now" button
• Client opens on phone, looks stunning
• Client shares with fiancé and mother
• Client books Monday evening
• Deposit paid through quote payment button

Result: Company B wins booking Monday evening. Company A never gets a chance to send their photo attachments. Client already decided based on quote presentation and speed.

Company B's equipment wasn't better. Their quote was.

What Clients Say About Professional Quotes

Clients notice quote quality. It affects their perception of your company.

From North Down Marquees case study:
A well-known event organizer who had worked with the company for 20+ years called specifically to praise their new quoting process. He loved the layout, clarity, and ability to see images instantly. That type of feedback is rare — showing significant improvement in client experience.

Tom, Bemanic Events:

"We've used Good Event for nearly two years and it's helped our company leaps and bounds. Not only are the guys at Good Event extremely helpful, but the software is easy to use, reliable and professional, making the clients interaction with us when booking a marquee an absolute breeze."

Client interaction being "an absolute breeze" directly affects conversion rates.

Common Quote Presentation Mistakes

Sending Text-Only Quotes

Clients can't visualize text. "12m x 18m marquee with ivory lining" doesn't help them picture their wedding.

Include photos. Show what they're booking. Visual presentation sells better than text descriptions.

Using Desktop-Only Formats

PDF quotes designed for A4 printing don't work on phones. Text too small. Images don't scale. Navigation difficult.

Use mobile-responsive formats. Most clients view quotes on phones first.

Making Booking Too Hard

Client decides to book. But the quote doesn't include payment options. They need to email you. Wait for invoice. Then pay.

Each step loses momentum. Each delay risks them reconsidering.

Make booking immediate. Payment buttons in quotes. Close deals while clients are excited.

Forgetting Floor Plans

Many clients struggle to visualize space. They don't know if 80 guests fits comfortably. Whether there's room for a dance floor. How traffic flows.

Floor plans answer these questions visually. Include them in every quote where layout matters.

Using Generic Templates

Generic quote templates make you look like every other supplier. Your brand disappears into sameness.

Custom-branded quotes differentiate you immediately. Professional presentation reflects professional service.

Getting Started With Professional Quotes

Custom Quote Design

When you sign up for GoodEvent Business, designers create custom quote templates for your company.

You provide: Brand colours, logo, sample photography, terminology preferences.

They create: Beautiful quote designs that reflect your brand identity.

You review and approve. Every quote you send looks professionally designed.

Upload Your Equipment Photos

Professional photos make huge difference. Invest in good photography if you haven't already.

Photograph equipment in styled settings. Marquees at real events. Furniture arranged attractively. Lighting creating ambiance.

Upload photos to equipment library. Every time you quote that item, photos automatically available.

Create Quote Templates

Identify your most common packages. Standard wedding setup. Corporate event package. Festival configuration.

Build templates for each. Next time you quote similar event, start with template. Customize as needed. Send quickly.

Train Your Team

Anyone who quotes needs to create professional presentations. Show them how to:

• Add items with photos
• Include floor plans
• Check stock availability
• Update quotes in real-time
• Send mobile-friendly links

Professional quotes from every team member maintains consistent quality.

Start Sending Professional Quotes

Your service quality deserves professional presentation. Clients judge your company by how you present your work.

GoodEvent Business creates quotes that look as good as your marquees. Beautiful imagery. Interactive features. Mobile-friendly design. Instant booking capability.

Stop losing bookings to competitors with better-looking quotes. Start presenting professionally.

Start your free trial and send your first professional quote today.