GoodEvent vs Current RMS

Honest comparison: GoodEvent vs Current RMS

Current RMS is a well-regarded rental management system, popular with AV, production, and equipment hire companies. If you're comparing it with GoodEvent, you're probably asking: is there something that handles the hire management side just as well, but also gives me the planning tools and crew management I currently have to manage separately?

The answer is yes. That's GoodEvent.

The other question people ask when comparing the two is about pricing. Current RMS uses a per-booking model — which works at low volumes but becomes expensive as your business grows. GoodEvent is per-user, per-month. Predictable costs regardless of how many jobs you run.

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What both tools do well

Current RMS and GoodEvent share strong hire and rental management foundations. Both cover:

• Stock and availability management
• Quoting and invoicing
• Job scheduling and delivery management
• CRM and lead tracking
• Load lists and delivery notes
• Xero integration
• Stripe and payment processing

For core hire management, both tools are capable. The difference is what sits around that core — and what you pay as you grow.

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What GoodEvent has that Current RMS doesn't

Floor plans — auto-generated from your quotes
When you quote a job in GoodEvent Ops, a floor plan can be generated automatically from the kit on the quote. Your client sees not just a price but a layout. Current RMS has no floor plan capability — you'd need a separate tool, and the two would never be connected.

Site maps for outdoor events
A dedicated outdoor site mapping tool for festivals, markets, and multi-zone events. Current RMS has no equivalent.

Digital H&S documentation — Event Docs
Send H&S briefings, risk assessments, and compliance forms digitally. Automated chasing of non-completers. Everything archived against the job. Current RMS has no digital documentation tool.

Embeddable hire enquiry forms — Enquiries
Structured client enquiry forms that connect directly to your Ops stock and quoting workflow. No equivalent in Current RMS.

Crew scheduling — GoodEvent Time
Seasonal crew scheduling with per-week pricing — you only pay for crew weeks where staff are active. Connects directly to your hire jobs. Current RMS has no crew management.

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The pricing model difference

This is where the two products diverge most significantly for growing hire businesses.

Current RMS charges per booking or per project. That means your software costs rise in direct proportion to your job volume — busiest in peak season, most expensive in peak season. It can make costs unpredictable at exactly the time of year when cash flow is tightest.

GoodEvent charges per user, per month. Three users costs £90/month whether you run 10 jobs or 100 jobs. Your software cost is fixed. As your team grows, the cost grows proportionally — but your job volume doesn't affect it.

GoodEvent pricing:

• Ops Lite — £15/month (1 user)
• Ops Business — £30/user/month (full hire management + floor plans, site maps, event docs)
• Business Bundle — £99/month (3 users + 3 planning tools — best value for small teams)

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Which is right for you?

Choose GoodEvent if:

• You want predictable, per-user pricing that doesn't grow with job volume
• You send floor plans or site maps to clients as part of your sales process
• You manage seasonal crew and need scheduling software connected to your hire jobs
• You want hire management, planning tools, crew management, and documentation in one system
• You run a marquee, furniture, decoration, catering, lighting, or general event hire business

Current RMS might suit you if:

• You run a complex AV or production hire operation with heavy sub-hire requirements
• Your current job volume makes per-booking pricing competitive
• You need deep AV-specific workflows that are central to how Current RMS is built

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Switching from Current RMS

Moving hire management software feels like a big commitment. Here's how we make it straightforward:

• Your existing hire catalogue can be imported directly
• Our optional setup service (£1,500 one-off) includes a dedicated onboarding session, catalogue setup, and configuration for your specific business type
• Most customers are running live within 2 weeks of signing up

Talk to us about switching from Current RMS

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See GoodEvent for yourself

Book a 15-minute demo. We'll show you the hire management, the floor plans, the crew scheduling — and answer any question about how we compare to what you're using today.

Book a 15-minute demo · Start free — no credit card

Already know you want to switch? Contact us and we'll get you set up.